Frequently Asked Questions

It is natural to have questions about the annual conference, especially if this is your first time attending or if you have not been able to join us recently due to the pandemic. Here you will find answers to some of our frequently asked questions.

All Attendees

Welcome! Please go to our Newcomers page for important information. You may also want to peruse the other frequently asked questions listed here.

Absolutely! All registrants will be sent an invitation from Socio/Webex Events to join our event app. Using either the mobile app or a web browser, you will be able to access the latest schedule, keep track of when your "can't miss" sessions occur, see a list of all registrants, connect with other attendees both in-person and virtually, and receive important announcements throughout the event.

If you have trouble signing in to the app, see Troubleshooting Login Issues.

This information is available to registered attendees through the event app. Once in the app, tap/click the Attendees icon to see a list of everyone who is registered. Those with a blue dot are attending virtually and those with a yellow dot are attending in person.

This conference has a multitude of offerings! Start by viewing the full schedule if you can join us in Indianapolis or the virtual schedule if you are participating remotely.

Utilize the “Filters by Type” legend to hone in on the types of activities that interest you. One of the filters allows you to view the sessions based on our six topical tracks: Athletics, Compliance, Cyber, ERM, International, and Minors.

Utilize the “Filters by Type” legend to view the sessions based on our six topical tracks: Athletics, Compliance, Cyber, ERM, International, and Minors.

There are other core competencies represented throughout the schedule. Be sure to use URMIA’s Core Competencies for Higher Education Risk Managers [member login required] to note gaps in your own professional development that you’d like to address through your conference attendance.

Volunteering is a great way to meet people. There are several opportunities to help while in Indy, including serving as session moderators, registration help, and dinner "hosts" for the Meet & Greet dinners. We are also looking for virtual engagement ambassadors and moderators. See what volunteer opportunities are currently available.

While some attendees will be in Indianapolis, travel is no longer a requirement for attending an URMIA annual conference! Our virtual registrants will be able to participate in select conference sessions and activities, live and in real time, from wherever they are during the conference. Not only will the virtual sessions be livestreamed, presenters and hosts will intentionally engage registrants regardless of how they attend.

With one exception, sessions listed in the virtual schedule will be recorded and available exclusively to conference registrants for a full year. The keynote that will not be recorded is the General Session on Tuesday scheduled for 10 am ET. This session will be livestreamed only.

If your registration is for the Full Conference Experience in Person and you are unexpectedly unable to attend, we can convert your registration to a virtual experience. Please refer to the Registration Policies page. Likewise, there are no refunds of registration fees for the Real-Time Virtual Experience. Substitutions are encouraged in either case.

In-Person Attendees

We encourage you to read through the conference schedule and offerings before you make travel plans. There are programs both before and after the heart of the URMIA annual conference. Newcomers to the conference will receive e-mailed invitations to special events and networking opportunities prior to traveling to Indianapolis. More information can be found on the Newcomers page.

Business casual for most events is suggested. Conference rooms can be chilly, so bring a sweater. For some of our special events, note the following suggestions and themes:

  • President’s Reception is business casual.
  • Our Opening Event has a tradition of wearing your school or organization logo wear so show your colors! We have a tailgate theme for this year’s event.
  • For the Closing Event, dress is your choice - business casual and/or black-and-white to go with our race theme. Throw in some checkered flag influences for the win! Feel free to be creative!

No, everyone is welcome to attend the in-person conference regardless of vaccination status. URMIA hosts mask-friendly events, and participants are encouraged to test for COVID-19 before, during, and after the conference. Those choosing to attend in person do so at their own risk. URMIA reserves the right to change requirements for attendance should the Coronavirus circumstances change before September.

Please see URMIA’s current safety protocols for the conference. We will update these protocols to reflect changing conditions, as needed.

The in-person event will comply with the latest guidance on best practices for health and safety as provided by relevant government and health agencies. If a surge should occur, our procedures will be modified to comply with any local government mandates at the time of the event. If revised procedures only limit capacity, we will confer with in-person registrants about their intentions, determine next steps, and announce altered plans as soon as possible.

Should URMIA have to transition from a hybrid to a virtual-only conference, all registrations would automatically transfer to an interactive virtual experience.

Our program offers keynote and general sessions, breakout sessions (60-minute presentations), an expanded breakout session (90-minute activity), and various flash sessions (30-minute presentations). Pre- and post-conference workshops are also available for additional fees.

Networking opportunities include a Newcomers Welcome & Orientation, roundtable discussions, formal and fun functions, URMIAcares community service projects, and the URMIA annual awards presentations.

In addition to the many informal networking spots around the conference hotel, we plan to offer an URMIA Community space where attendees can meet, mingle, and take part in some interactive activities. Attendees of the in-person conference will once again be able to engage with their URMIA community and friends as they have done for 50+ years!

Hotels in the Marriott brand will serve as our annual conference homes for a few years. Consider joining the Marriott Bonvoy loyalty program if you have not already done so to receive the most benefits possible. More information about the JW Marriott Indianapolis and the Bonvoy program can be found on the hotel page. Some favorite features of the program are contactless check-in, free in-room WiFi, and reminders about your upcoming stay.


Virtual Attendees

We are excited to have you attending the conference virtually! The best advice is to plan to attend our Virtual Newcomer Welcome & Orientation session on Wednesday, September 7 from 3:00 to 4:00 pm ET. You will receive an e-mail invitation to this event if you indicated during registration that this is your first virtual annual conference with URMIA. Contact the National Office if you didn’t mark this (or don’t remember if you did), and we’ll make sure you are sent an invitation to register for this free Zoom session. We’ll have fun while meeting other virtual attendees and learning what to expect during the conference.

Virtual attendees on the West Coast may attend morning sessions live and in real time in the early hours (perhaps before commuting to the office). Alternately, recordings of the morning sessions are planned for release shortly after they end, enabling attendees to view the content when convenient.

Please note that Tuesday's General Session scheduled for 10 am ET will not be recorded. This is a real-time session only. Recordings of the remaining virtual sessions will be available to registrants for a full year.

Livestream producer with broadcast equipment at URMIA's 2021 annual conference.

A hybrid session at URMIA's 2021 annual conference.


Still Have Questions?

We are here for you! Simply contact the National Office, and we will share what we know.

Presenting an award to a virtual attendee.

A line of people holding up letters to spell out !URMIA Rocks"

A riveting topic at URMIA's 2021 annual conference.