Newcomers Information


If this is your first URMIA annual conference, we are excited to have you join us! Explore these special welcome opportunities especially for newcomers.

Conference Ambassadors

We invite every newcomer to request a conference “buddy” who will get in touch with you before the conference to answer questions, meet up with you during your Newcomers Welcome & Orientation session, and introduce you to other URMIA members and attendees.

Experienced URMIA ambassadors are available for both in-person and virtual conference attendees. Watch your email inbox for follow-up information.

Newcomers Welcome & Orientation

Virtual Attendees
Monday, August 28, 2:00 pm ET

Never been to an URMIA virtual annual conference? We’ll jump-start the networking during our virtual welcome session. Join us to connect with URMIA leaders, other virtual attendees, and staff. You will learn strategies for getting the most out of attending the annual conference virtually, some short- and long-term opportunities to get involved with URMIA, and more about URMIA benefits and resources. Did we mention prizes? We will have some special prizes that we’ll be giving away during the virtual session, too!

In-Person Attendees
Sunday, September 10, 5:00 pm ET

Participate in this event, and you might win one or more prizes! This lively, interactive event gives you tips for making the most of your time at the annual conference, the opportunity to network with other newcomers and URMIA leaders, and more information about URMIA. Those in Baltimore will meet up with their conference ambassadors at this session and have time to talk face-to-face before the Opening Reception. To participate, indicate during registration that you would like to be connected to a conference ambassador.

Following this session, attendees will gather in the URMIA Community area of the conference venue for a chance to continue the networking and engage with our interactive stations.

President's Reception

In-Person Attendees
September 9, 6:00 pm ET

We will send all first-time registrants an invitation for this event. Respond "yes" when asked during online registration if this is your first URMIA annual conference. Then be sure to RSVP to your invitation.

Make sure your travel plans get you to the conference hotel by mid-afternoon on Saturday so you can check in to your room and conference registration before the reception.


A montage of pairs of individuals conversing
Getting to know URMIA attendees
A shot of a lively reception with wonderful food, drinks, and conversations
Two conference attendees meeting during the Newcomers Orientation & Welcome session.

Several people getting their photo taken in front of a  green screen
An educator at an easel talking with session attendees>
Two conference attendees meeting during the Newcomers Orientation & Welcome session.
A panel of experts discussing risk management.
A parade celebrating URMIA's 50th anniversary.

Steps to a Great Experience

Explore the Schedule

Before you register, browse the full conference schedule to make sure you are familiar with events and activities, as some require prior registration. Click on the event title to see details, including the presenters, learning objectives, and core competencies covered. Use filter options to see events by type and competency, as well as which events are available to virtual attendees.

Make Your Case & Register Early

Whether you are planning to come to Baltimore or are choosing the virtual option, check out our Justification Toolkit for help in determining your return on investment (ROI), composing a persuasive justification letter, mapping your professional development, and implementing new ideas after the conference.

Also, be sure to take advantage of the substantial early-bird discount available through July 18.

Come to URMIA: groups of people enjoying URMIA social events

Get a Room

In-Person Attendees

If you are attending the conference in Baltimore, we strongly recommend that you book a room at the conference hotel to maximize your opportunities to connect with peers. You’ll be amazed at how many connections take place in hallways, elevators, fitness centers, and other common areas at the conference hotel. We have a room block with special pricing thru 5:00 pm ET on August 16.

Virtual Attendees

If you are part of a virtual attendee group, we encourage you to reserve a conference room on your campus or place of work where you can gather to attend general sessions and perhaps share a meal.

Groups of people having casual conversations

Volunteer to Make Connections

We encourage newcomers to participate in our URMIAcares community service project as well as respond to our Call for Volunteers. These are great ways to make new friends and network!

Engage with Other Attendees

We invite you to follow us in social media and add your voice to the discussion using the hashtag #URMIA2023.

People holding large letters spelling out URMIA